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" Ummmmm can I get a glass of wine please?"

Writer: Wave Staffing Editor Wave Staffing Editor
Feb 242 min read

Updated: Mar 1



Setting up and running a bar at private parties and weddings requires careful planning and attention to detail.


Here's a comprehensive Wave Staffing guide to help you create a successful bar service for your next event:


Event Staffing Ratio


The number of bar staff you need depends on several factors:


  • For most events, a ratio of 1 bartender per 30 - 40 guests is recommended.

  • For a 150-person event, plan on having 2 - 6 bar staff.

  • Consider the type of bar service: open bars typically require more staff than cash bars.

  • Full bar service with cocktails needs more bar staff than beer and wine only.

  • Event duration affects staffing needs: longer events may require additional bar staff.


Planning Drink Choices


When planning your drink menu, consider:


  • Offering a mix of beer, wine, and spirits to cater to different preferences.

  • Including signature cocktails or themed drinks for a personalised touch.

  • Providing soft drinks, and non-alcoholic options for designated drivers and non-drinkers.

  • Selecting drinks that match the event's theme or season.


Essential Bar Equipment


To run an efficient bar, you'll need:


  • Cocktail shakers and strainers

  • Jiggers for precise measurements

  • Muddlers for crushing ingredients

  • Bar spoons for stirring

  • Bottle openers and corkscrews

  • Ice scoops and buckets

  • Cutting boards and knives

  • Garnish trays

  • Speed pourers

  • Cocktail mixers


Ice and Glassware


Proper ice and glassware are crucial:


  • Plan for about 1 pound of ice per guest.

  • Offer a variety of glass types:

    • Wine glasses

    • Highball glasses

    • Rocks glasses

    • Champagne flutes

    • Beer glasses

    • Cocktail glasses6


Bar Setup


For an efficient bar setup:


  • Allow 5 feet of bar space per 100 guests

  • Position the bar away from the entrance to avoid congestion.

  • Separate food and beverage areas to improve traffic flow.

  • Display drink menus prominently near the bar.


Clearing Up


Implement a system for efficient clearing:


  • Provide ample trash and recycling bins.

  • Designate staff for regular glass collection and clean up.

  • Use bus tubs for collecting empty glasses and bottles.

  • Have a plan for disposing of ice and leftover beverages.


Conclusion


By following these guidelines, you'll be well-prepared to set up and run a successful bar at your private party or wedding, ensuring your guests enjoy efficient service and delicious drinks throughout the event.






 
 
 

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